ECRO Privacy Statement & Policy

Last updated: 15 May 2018

The European Chemoreception Research Organization (“ECRO”) respects the privacy of its members and other visitors to its web site. This Privacy Statement describes how ECRO treats personal information when you use ECRO’s Web site located at (each, the “Site”). This Privacy Statement does not address or govern any information gathering, use, or dissemination practices related to information collected from the user (referred to as "you" or "your") other than directly through or from the Site, such as from telephone, postal mail, additional offline means or media. By using the Site, you agree to the terms and conditions of this Privacy Statement.




The information contained in this Site is for general information purposes only. The information is provided by ECRO and while we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.

In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website.

Through this website you are able to link to other websites which are not under the control of ECRO. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.
Every effort is made to keep the Site up and running smoothly. However, ECRO takes no responsibility for, and will not be liable for, the Site being temporarily unavailable due to technical issues beyond our control.



Collection of Personally Identifiable Information

“Personally Identifiable Information” is information that identifies you as an individual. The Personally Identifiable Information we collect is what you tell us about yourself.  


Several areas of the ECRO website (such as membership forms, meeting registration forms, abstract submission forms, and online voting forms) require users to provide various types of information, including contact information (e.g., name, postal address, telephone number, and email address), unique identifiers (like passwords), financial information (like credit card numbers), and demographic information. Each type of information serves a different purpose, depending on where it is requested.



Use and Disclosure of Information Collected

Data collected by ECRO are used to provide better service to ECRO members and other users of ECRO's website. ECRO may share personally identifiable information collected through the Site with ECRO staff and third party vendors for internal business purposes, and may disclose personally identifiable information as required by law or legal process, such as if the data are subpoenaed.  


ECRO uses member contact information to distribute the ECRO Newsletter, and to send you information about meetings and membership benefits such as voting privileges, award opportunities, funding agency requests for information, leadership opportunities, etc. Membership contact information is also used to contact members when necessary for administrative purposes. 


Information included in the annual meeting registration (name and contact information) is published with the meeting program, which is distributed at the annual meeting and publically available online.



Communication Permission

The General Data Protection Policy of 2016 (“GDPR”, EU regulation 2016/679) replaces the EU Data Protection Directive of 1995. Its purpose is to protect the rights of individuals and to ensure that personal data are not processed without their knowledge, and, wherever possible, that it is processed with their consent.

Joining ECRO's mailing list or becoming an ECRO member means being kept informed about the European Chemoreception Research Organization community via email.

ECRO will use the information you provide to keep in touch with you about activities and events (e.g. annual meeting), opportunities to support your work, as well as any products we think may be of interest to our members. We will never sell your data.



ECRO uses email as a method to communicate with members and colleagues. If you have any questions about this Privacy Statement, the practices of this Site, or dealings with this Site, you can contact ECRO. You may also contact us if you wish to opt out of online communications from ECRO. Further, users may contact us to correct or modify information previously provided. Users may opt out of receiving emails at any time. Please use the provided link in some of the email or contact directly.


ECRO uses MailChimp as our marketing automation platform. By becoming a member or by actively subscribing to our mailing list to receive information regarding our annual society meeting, you acknowledge that the information you provide will be transferred to MailChimp for processing in accordance with their Privacy Policy and Terms.



Third Party Payment Processor

ECRO uses a third party payment processor to assist it in processing your personally identifiable payment information securely. The information collected for payment purposes is processed by the third party payment processor. Such third party processor’s use of your personally identifiable information is governed by its privacy policy, which may or may not contain privacy protections as protective as this privacy policy. Payments are currently processed and managed using a third party vendor (PayPal). Its privacy policy using the new European GDPR rules can be found here.



Chemical Senses/Oxford University Press

By adding a Chemical Senses subscription to your shopping cart, you confirm that we are allowed to forward your contact information to Oxford University Press, where your subscription is administered. Their privacy policy will be in effect regarding your subscription information.




A cookie is a file that stores data on a user's computer or returns it to the web server. The data in the file is information a user has entered using an online form, or generic information about the visiting user, such as IP address. A cookie can store information temporarily (session cookies) or permanently (regular cookie).

ECRO uses permanent or temporary cookies to remember you when you've logged in. Cookies help the Site remember your login upon return to eliminate your need to login again. You may uncheck the "Remember my username and password on this computer" option when connecting to use only a temporary session cookie. Session cookies are also used in multipage forms to remember what you have filled out from one page to another.

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files saved on your computer, to help the website analyze how you use the site. The information generated by the cookie about your use of the website will be transmitted to and stored by Google on servers in the United States. If this website anonymizes IP addresses, your IP address will be truncated by Google within a EU member state or other EEA state before being transmitted to the US. Only in exceptional situations will your full IP address be transmitted to Google servers in the United States and truncated there. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above. You can also prevent Google from collecting information (including your IP address) via cookies and processing this information by downloading this browser plugin and installing it:


You can prevent data collection via Google Analytics by clicking here. An "Opt-out Cookie" shall then be applied to your website which shall prevent any future collection of your data when visiting this website.


Further information concerning the terms and conditions of use and data privacy can be found at the

Google Analytics Terms of Service or at the Google Analytics Privacy Overview. Please note that on this website, Google Analytics is supplemented by "gat._anonymizeIp();" to ensure anonymized collection of IP addresses (IP masking).

We use the reCAPTCHA service provided by Google Inc. (Google) to protect your submissions via internet submission forms on this site. This plugin checks if you are a person in order to prevent certain website functions from being (ab)used by spam bots (particularly comments). This plugin query includes the sending of the IP address and possibly other data required by Google for the Google reCAPTCHA service. For this purpose your input will be communicated to and used by Google. However, your IP address is previously truncated by Google within member states of the European Union or in other states which are party to the agreement on the European Economic Area and is, as such, anonymized. Only in exceptional cases is a full IP address transmitted to a Google server in the United States and truncated there. On behalf of the operator of this website, Google will use this information to evaluate your use of this service. The IP address provided by reCaptcha from your browser shall not be merged with any other data from Google.
This data collection is subject to the data protection regulations of Google (Google Inc.). For more information about Google's privacy policy, please visit:
By using the reCAPTCHA service, you consent to the processing of data about you by Google in the manner and for the purposes set out above.